How to Plan Your Office Move Stress-Free?

Author: 
Ray Victor
Last Updated:
September 26, 2023

Moving on its own is a stressful process. Add an entire office in the mix, and you're practically twice as stressed. However, moving an office is no joke, so it should not be taken lightly. Fortunately, we have created a complete guide that demonstrates how you can carry out a successful office move without the added stress. 

If you're the manager, CEO, or owner of this business, this moving guide will be just what you need. 

Why Do You Need a Project Manager for Your Office Move?

Planning a whole workplace move is a huge task requiring meticulous execution. A trustworthy person must be found to organize the people and the process steps. 

A project manager may explain the procedures to the staff, speak with the moving firm, and generally optimize the process, so it goes well and is over as soon as possible, preventing any financial loss for the organization.

The chosen individual may come from the workplace, be outsourced, or work for the moving firm. The individual must be organized, detail-oriented, and able to track the procedures and follow up once items on the checklist have been completed.

Different managers can be chosen for each department if you have a large workforce. Only you can decide what works best for your business and your staff. 

How should you inform the employees to get ready for the move? 

For workplaces with numerous departments and employees, communication is essential. Everyone should be informed of the move as soon as feasible. Your coworkers might have suggestions and ideas for organizing the transfer, and some might even volunteer to assist.

Here are some ways to break the news:

  • Meetings are intimate and practical and provide an opportunity for inquiries. It can be done in a series of brief meetings, by department, or in any other method that suits your needs.
  • Mass emails are a common method that can save a tone of time. It's standard procedure at workplaces with a large number of employees.
  • Stand-ups, or brief, direct messages delivered while everyone is at their desk, can also be effective. No formal gatherings are required.
  • If your office has a bulletin board where messages are posted, you can also use it. A list of the individuals responsible for managing the process might also be included. In this manner, your coworkers will know who to contact if they have any questions.

Costs to expect when hiring movers

  • Packing - The more careful packaging items will need, the more labour force goes into the job. So you can expect costs to increase. Let specialized movers and packers handle the packing of your furniture, technology, appliances, and other items.
  • Transportation -Depending on the movers and how they charge for services, you might have to pay by the mile and the number of hours you spend working, which can get expensive.
  • Storage - You may also need to reserve commercial storage if there is a gap between the moving out and moving in days for any reason or if it has yet to be decided what to do with any items from the previous residence.

Remember 

A poorly thought-out business decision could prove disastrous for the organization. There are numerous security and legal factors to think about and plan for. Time is yet another crucial component of the transfer. The company could lose money if the shifting process has an adequate schedule. 

It's possible that you need to be more authorized to provide all employees with the information -- And you're not required to. However, it is necessary to tell them a few fundamental facts that are relevant to them specifically.

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