Our 5 top-tips to planning and organising a successful office relocation

Author: 
Ray Victor
Last Updated:
September 24, 2023

Every business experiences an office move at some point. The desire for greater space, a better location, or a better office layout is frequently the cause of an office transfer. Whatever the reason for your business, organising the move for it to go smoothly is essential. 

  1. A little preparation can go a long way.

Moving an office can seem like a difficult, nerve-wracking undertaking. But staying in this frame of mind won't help you. So here is a list of errors to avoid when moving your business. Instead, consider moving your workplace as a routine task that can be completed relatively easily when broken down into manageable parts. And that's just what we'll do down below.

  1. Set a deadline.

Many businesses put off shifting until the last minute since doing so requires downtime. Chaos then breaks out. The issue with this is that there is little room for error. And since there is a great likelihood that something will go wrong during a move, mistakes are certain to occur. This mistake may then ruin all of your other deadlines and plans. Rushing things frequently results in accidents, delays, and the inability to deal with unanticipated events beyond your control.

  1. Get your magnifying glass ready.

Moving your office is more complicated than simply packing your equipment and belongings from your existing space and unloading them in a new site.

Before you pack anything, look through the floor plan and decide where your storage areas, reception area, and offices are positioned since the new space will have a smaller layout.

Knowing how the room is laid out is important because you might discover that there is less storage than you need or that the open area might be more suited for an ocean system seating arrangement than the standard office layout you are used to.

  1. Identify the items you still require.

Many business owners find moving overwhelming because it requires putting all their work on wait. Downtime results in lower sales regardless of the kind of business you run. For instance, downtime in the IT sector might run up to £1.55 million in annual expenses!

Due to this, many businesses tend to accelerate the relocation process and attempt to shift everything from the old office to the new one. This is a serious error because you'll bring many unnecessary items and extend the moving process.

  1. Take a pause, look, and listen.

You must consult the higher management and the team managers to ensure that the new office space satisfies your complete business requirements. Find out what they specifically need and make accommodations for any space requirements, new furniture, or equipment that you won't be able to give.

Different departments will require items from the new office, such as additional storage space or phone lines.

As soon as you know these departments' needs and requirements, designate someone to ensure that everything has been purchased to guarantee a quick and easy transfer from the old office to the new one.

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